7 steps to prepare your organisation for changes to Australia’s privacy legislation
Another benefit is that it saves money. Not on disk space which can nearly be considered free at this stage, but many CDPs and other SaaS applications have a charging model based on the amount of data (customer records) that you hold. That company I helped had a significant reduction in their CDP licensing cost post clean-up.
- Develop and manage a consent framework for new data, and de-identify where you can
Rely more on first-party data that you collect yourself. Inform customers when you collect that data, and what you will use it for. Inform them of this collection, prior to gathering it. If you have new uses for the data, seek further consent or de-identify the data.
For the latter, one such technique involves encryption of identifiers which allows different datasets to be linked together for analysis, but still obscure the original data. Another technique is homomorphic encryption, where a data owner encrypts a dataset, sends to the cloud (or another server) for processing, the server processes the data without decrypting, and sends the encrypted results back to the owner – who is the only party able to decrypt the results.
- Drive partner accountability
Who are you sharing data with, and what do they do with it? Are they always using your customers data in a way that is consistent with the promises you made? Review your contracts and agreements in your partner ecosystem and hold them accountable. “It is a condition of doing business with us that you have a mutually acceptable attitude to privacy (and modern slavery, and ethical sourcing, and ….).
- Ensure your breach notification plan exists, and is up to date
Have you conducted a boardroom wargame, simulating a data breach? Have you repeated it in the last 12 months?
- Educate your teams, and support people who raise issues
‘Jidoka’ is a principle in Lean that was started by Toyota. A key principle of Jidoka is that anyone can raise an issue, and in reality, stop the production line. In many organisations I have worked in, stopping all production would be career suicide, however in Toyota this first step in the process is for the manager to find the employee who initiated the stop, and say “Thank you”. This drives a culture of Quality first. Only by thanking and rewarding those who raise privacy concerns can we drive a Privacy-first culture.
