How AI-powered Zoom Docs can improve your meeting workflow

Since the pandemic, video meetings have become a cornerstone of business operations and a standard medium of collaboration. Therefore, these meetings often require notetaking on another platform to document the call’s proceedings. Now, users can take meeting notes right on Zoom. 

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This week, Zoom announced the rollout of Zoom Docs, an AI-first collaborative docs feature that enables users to work on documents together within the Zoom platform during and outside meetings.

Built with Zoom AI Companion, Zoom Docs uses generative AI to make document collaboration more efficient. As seen in the video above, it can help team members compose, summarize, and edit the tone and length of written content, answer questions, translate documents, and more. 

Zoom Docs also optimizes meeting collaboration by transforming meeting content into documents, generating content based on AI Companion meeting transcripts, allowing co-editing documents in meetings with colleagues, starting and scheduling meetings from a Zoom Doc, and providing the option to update permission sharing to meeting attendees only during the duration of the meeting. 

“Zoom Docs is our first Zoom Workplace product with generative AI built in from the ground up; it effortlessly transforms information from Zoom Meetings into actionable documents and knowledge bases, so teams can stay focused on meaningful work,” said Smita Hashim, Zoom chief product officer. 

Zoom Docs can act as a project management hub, with content templates that include tables, checklists, and Kanban boards, similar to Asana and other project management platforms. 

One of the biggest benefits I see as a working professional is avoiding the hassle of context-switching for a more streamlined experience. For example, instead of sharing a document link and then sharing your screen to see people collaborating on the document, you can do all that with fewer steps in Zoom natively. 

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The new Zoom Docs with AI companion is now available in all paid Zoom Workplace plans through the Zoom Workplace app or Zoom Docs web homepage at no additional cost. The company also shares that free users can create up to 10 shared and unlimited personal docs, with the caveat that those documents will not have access to AI Companion.