Tips for Ensuring HIPAA Compliance

Like every other industry, the healthcare sector is barely recognizable when compared to its state 20 years ago. It, too, has been transfigured by technology. While this has brought many impactful benefits, it has also introduced at least one major challenge: keeping sensitive patient information private.

At the heart of this privacy challenge stands the venerable Health Insurance Portability and Accountability Act (HIPAA), passed almost 30 years ago, a foundational and comprehensive set of regulations designed to protect the confidentiality and security of healthcare data.

A lot has changed since then, and with the fact that healthcare cybersecurity is slated to become a $25 billion industry by 2025, it’s clear that patching up all the holes is a top priority. However, navigating HIPAA compliance with a rapidly evolving tech landscape is, expectedly, a tall order.

How can cybersecurity experts best navigate the delicate balance between technological innovation and regulatory adherence to ensure patient privacy, keeping data security as it should be — sacrosanct?

The Crucial Role of Cybersecurity Professionals in Healthcare

As healthcare organizations increasingly rely on digital platforms, cyber experts become integral partners in ensuring the confidentiality, integrity, and availability of critical healthcare data. However, unlike traditional sectors, healthcare poses unique challenges for cybersecurity professionals.

The vast and interconnected nature of healthcare systems, coupled with the diversity of stakeholders involved, presents a complex matrix of potential vulnerabilities. From securing medical devices to safeguarding electronic health records shared across networks, cyber experts have to stay ahead of evolving threats.

However, even as they uncover vulnerabilities to strengthen defenses, ethics demand that they must also respect the privacy and sanctity of healthcare data. This calls for a nuanced approach to a degree that’s rarely seen in other sectors.

Cyber Threats to Healthcare Data

• Ransomware attacks: With the potential to paralyze entire healthcare networks, these attacks compromise patient records and disrupt critical medical services. A good example is the Wannacry malware attack, which caused massive disruptions to the UK healthcare system. This trend continues, as many US healthcare facilities have also been recently targeted.
• Phishing attempts: Healthcare professionals and staff often receive a barrage of emails and messages, heightening the risk of falling victim to phishing attacks. This risk is especially pronounced when trying to remain HIPAA compliant while working with a remote team since it’s easier for attackers to impersonate someone from a different region or branch.
• Insider threats: Insider threats involve individuals within an organization, such as employees and contractors, who misuse their access and privileges to compromise the confidentiality, integrity, or availability of sensitive information, including Protected Health Information (PHI). Insider threats could occur due to unauthorized access to patient data, data theft, negligence, inappropriate disclosure of PHI, or compromised system integrity.

HIPAA Compliance Measures for Cyber Experts

Security Risk Assessments

When evaluating potential vulnerabilities, it’s important to remember that HIPAA doesn’t relate just to patient data, immediate data management systems, and signing a BAA with third-party vendors. Instead, compliance must be present throughout any workflow related to the site. Even if it’s a seemingly benign thing like a document editor, messaging app, or image viewer, the software should be screened for HIPAA compliance before being put into use.

Encryption and Data Protection Strategies

Finally, like cybersecurity in general, encryption and data protection aren’t a matter of “set and forget”. Regular security audits, whether they identify blind spots or simply showcase areas for improvement, offer real value in terms of cybersecurity.

Access Controls and Authentication

Unauthorized access to data is one of the primary risk factors when securing healthcare data. Implementing secure access controls and authentication mechanisms is one of the most effective lines of defense against this risk.

One way to manage access is by implementing a role-based access control system that restricts system access only to individuals with a legitimate need to view or modify specific types of patient data.

Another way to prevent unauthorized access is to use Multi-Factor Authentication (MFA), which adds an extra layer of security by requiring users to verify their identity through multiple means, such as a password and a unique code generated by an authenticator app. This reduces the likelihood of unauthorized access even if login credentials are compromised.

Ongoing Cybersecurity Training

Organizations must hold ongoing cybersecurity training to equip the staff with the skills to recognize the warning signs of identity theft and discern suspicious emails, links, and messages that may compromise the security of sensitive patient information.

Fostering a culture of vigilance and providing practical insights into the tactics employed by cyber adversaries allows healthcare organizations to empower their staff to become an active line of defense against cyber attacks. This includes everyone. While cybersecurity experts might be on “active duty” or on the frontline, other employees are reservists who can still contribute significantly to the home front.

Incident Response and Reporting

Sometimes, even with the most robust measures, incidents are inevitable. Health institutions need to have a well-crafted incident response plan in place to deal with such situations and mitigate their impacts. The cornerstone of an effective incident response plan lies in the swift detection and containment of security incidents. Cyber experts must establish proactive monitoring systems that promptly identify anomalous activities and potential breaches.

Navigating a healthcare data breach involves not only swift incident response but also adherence to stringent reporting requirements of HIPAA, which mandates that healthcare organizations promptly notify individuals affected by a data breach, as well as the Department of Health and Human Services (HHS).

Wrapping Up

Sam Bocetta is a freelance journalist specializing in U.S. diplomacy and national security with an emphasis on technology trends in cyberwarfare, cyberdefense and cryptography.

Editor’s Note: The opinions expressed in this guest author article are solely those of the contributor and do not necessarily reflect those of Tripwire.